Board of Directors
A volunteer Board of Directors comprised of nine elected voting winery members and three non-voting ex officio members governs the BCWI. For information about the Board structure, click here.
JULY 10, 2018
Following the BCWI AGM, when Christa-Lee McWatters Bond, Josie Tyabji and Erik Fisher were each re-elected and Charlie Baessler of Corcelettes Estate Winery was newly elected, the Board of Directors held a brief meeting. Ms. McWatters Bond was again elected as BC Wine Institute Chair, and Ezra Cipes again elected as Vice Chair.
September 14, 2018
As part of its annual strategic planning for organizational direction, Board of Directors received presentations from two shortlisted consultants regarding proposals to take over from the Scoping Task Group and begin work on the Long-Term Strategic Planning project for the BC Wine Industry. The Board subsequently selected its preferred candidate: The Artemis Group and O’Donnell Lane LLP.
In addition to the selection of the contractor for the Long-Term Strategy Plan, the Q1 Board meeting also included: Business Technical Advisory Panel (Liquor Policy) Recommendations; support for Okanagan College application to Natural Sciences and Engineering Research Council (NSERC) for a Technical Access Centre; inclusion of the BC Wine Centre of Excellence Feasibility Study in the strategic planning process and an update on recent provincial and federal discussions regarding NAFTA and WTO challenges.
November 14, 2018
Special meeting comprised of the Board Members and BCWI staff with presentation from and input to The Artemis Group & O’Donnell Lane LLP, consultants for the BC Wine Industry Long-Term Strategic Plan.
DECEMBER 04, 2018
At the quarterly meeting, the agenda topics included: quarterly financial statements; scheduled review of BCWI policies; etc.
February 19, 2019
In addition to scheduled review of BCWI policies and President’s Report (third quarter), the Board was presented with an update on WineBC2030 that included next steps, feedback and adjustments to be incorporated for final Board review and approval prior to presentation to industry at the BC Wine Industry Insight Conference on March 12, 2019.
Several motions were passed with respect to Fiscal 2020 strategic direction, budget and implementation of WineBC2030, specifically:
- Ratification of the updated strategic direction for Fiscal 2020 (providing direction to staff for the development of the Fiscal 2020 Operation Plan);
- Approval of an interim Fiscal 2020 budget as presented (pending review of BCWI funding structures and potential Fiscal 2020 impact of implementation of Board-approved WineBC2030 strategic plan);
- Formation of the Board’s Funding Structure Review Task Group.
June 11, 2019
Business of the quarterly board meeting included:
- Discussion of a letter from the BCWA board with respect to WineBC 2030 resulting in staff direction to arrange for joint board meeting;
- Discussion of a letter from New Wave (Non-grape) Wine Society with respect to a relationship with the BCWI resulting in staff direction to develop a position paper on the options;
- Approval of the Governance Committee’s annual board composition, evaluation and succession planning;
- Approval of the Finance and Risk Management Committee (F&RMC) endorsed Annual Financial Statements to March 31, 2019
- Review of the Board Funding Structure Review Task Group report with a motion to refer preliminary recommendations to the F&RMC for further review & analysis;
- Review of nominees and final selection of BCWI Industry Recognition and Award of Distinction.
- Discussion on proposed next phase of a BC Wine Centre of Excellence feasibility study.
Next Scheduled: September 2019
Active committees comprised of expert volunteer members assist the organization. For information on the structure of the Committees, click here.
Finance & Risk Management Committee
SEPTEMBER 11, 2017:
First quarter meeting to review and make recommendations to Board of Directors: financial statements; etc.
NOVEMBER 22, 2017:
Second quarter meeting to review and make recommendations to Board of Directors: financial statements; finance & risk management policies; etc.
February 14, 2018:
Third quarter meeting to review and make recommendations to Board of Directors: quarterly financial statements; fiscal 2019 budget; etc.
Annual meeting deferred to June Board of Directors meeting.
September 10, 2018
First quarter meeting to review and make recommendations to Board of Directors regarding quarterly financial statements and BCWI finance & risk management policies, etc.
November 22, 2018
Second quarter meeting to review and make recommendations to Board of Directors: financial statements; BCWI finance & risk management policies; etc.
February 14, 2019
The Committee reviewed (with no changes) BCWI Finance & Risk Management policies, including: 1) Annual Budget approval by Board of Directors; 2) Annual Budget – Year End Forecast whereby CEO must ensure fiscal year end is within budget and at the request of the CEO, the Board of Directors may approve unbudgeted expenditure(s); and 3) CEO responsibility for BCWI office lease.
- To approve the third quarter fiscal 2019 financial statements ended December 31, 2018 as presented and recommend for Board of Directors approval.
- To recommend that the Board direct staff to prepare for Board consideration a second budget option with zero increase for member dues and store fees, with offsetting expense adjustments. *
*See Board of Directors February 19, 2019 update whereby the Board approved interim Fiscal 2020 budget as presented, pending report from the Board’s Funding Structure Review Task Group.
May 30, 2019
Fourth quarter / fiscal year end meeting to review and make recommendations to Board of Directors: annual financial statements, including presentation by BCWI accounting firm Grant Thornton; policies related to finance & risk management; update regarding preliminary report from Board’s Funding Structure Review Task Group; etc.
Next Scheduled: Fall 2019
Board Governance Committee
APRIL 21, 2017:
Preparation for 2017 election of Directors, including Board effectiveness self-evaluation, Director skills /knowledge questionnaire, Board composition; President evaluation.
Agenda deferred to December Board meeting.
MAY 23, 2018:
Preparation for 2018 election of Directors, including Board effectiveness self-evaluation, Director skills /knowledge questionnaire, Board composition and succession planning; preparation for annual President evaluation, with Committee recommendations to be presented for approval by Board of Directors at its June 2018 meeting.
Agenda deferred to December Board meeting: Annual review of the BC Wine Institute Board Governance Manual, including Board Role & Responsibilities, etc., with recommendation to the Board of Directors to review and ratify current documents.
May 03, 2019:
Preparation for 2019 election of Directors, including review of Board effectiveness self-evaluation, Director skills /knowledge questionnaire results, Board composition and succession planning; preparation for annual President evaluation, with Committee recommendations to be presented to the Board of Directors at its June 2019 meeting.
Next Scheduled: Fall 2019
Government Relations Committee
JULY 25, 2017:
Committee reviewed current issues, particularly in relation to working with the new Government, and laid plans for BCWI’s upcoming meetings with key officials.
DECEMBER 13, 2017:
Committee reviewed current issues in preparation for upcoming meetings with Government officials.
AUGUST 15, 2018:
Provided input to BCWI’s submission in response to the Business Technical Advisory Panel Deputy Ministers’ Committee on Liquor Policy (Hicken Report).
FEBRUARY 7, 2019:
Reviewed BCWI Board’s Fiscal 2020 Strategic Advocacy Objectives including:
1. British Columbia and federal governments will maintain current supported programs.
2. Industry supported recommendations for updating related government policy will be implemented.
3. BC wine industry’s 60 licences, including individual winery off-site tasting rooms and retail stores, will be protected.
4. Interprovincial wine barriers, with focus on Alberta, Ontario and Quebec, will be removed.
Discussed specific strategies, tactics and action plans that include: facilitating regular meetings with key BC wine industry associations; continue lobbying for better access to the BC wine industry farm distribution channel; advocate for the full implementation of the BCWA Industry Plebiscite Results and continued support of the CVA in their direct-to-customer lobbying for interprovincial trade to our industry.
Next Scheduled: TBC
JANUARY 23, 2017:
The Committee reviewed a late draft of the Fiscal 2018 Strategic Plan, in advance of review by the Board of Directors.
DECEMBER 12, 2017:
Preliminary fiscal 2019 planning.
JANUARY 25, 2018:
Final input to Fiscal 2019 planning.
Next Scheduled: TBD
Ad hoc task groups are created from time to time to augment work done by staff, and include invited member wineries to assist and provide input. For information on task group structures, click here.
BC VQA Wine-in-Grocery Annual Marketing & Merchandizing Task Group
As required by the BCWI BC VQA Wine store-in-grocery operating agreement, the mandate is to develop an annual plan specific to the BC VQA Wine-in-grocery channel.
Completed Task Groups – Final reports
At its February 19, 2019 Meeting, the Board formed a BCWI Funding Structure Review Task Group whose mandate included:
- To review current BC Wine Institute revenue and fee structure and policies, including BC VQA Wine store pay-to-play fee and payment process; member $/litre dues based on BC LDB reported BC sales;
- To present its findings and recommendations to the Board at its June 2019 Meeting.
Following a competitive RFP process, the Task Group approved engagement of Cascadia Partners to assist in a comprehensive review of current BCWI funding, including stakeholder interviews, review of similar winery and agri-business trade organization practices with a review and preliminary recommendations for the Task Group to take forward to the Board, including:
- Align funding envelope to industry strategic plan
- Use a regressive membership due approach
- Use previous year actuals to set future year member dues
- Use all BC grape tonnes purchased and grown as the member due baseline index
- Increase the member due floor, do not cap member dues
BC VQA Store Marketing Fees
- Maintain existing member VQA store marketing fee at 5%
- Increase non-member VQA store marketing fee to between 15-20%
At its June 11, 2019 meeting the board accepted the Task Group recommendations with a motion to refer to the F&RMC for further review & analysis on the impact to member and non-member wineries.